{"training":{"id":"T-ACCT-1","slug":"personal-accounts-for-work","title":"Personal accounts for work","policyId":"P-ACCT","minutes":3,"version":1,"lang":"en","assignment":{"happened":"On {date}, {agent} on {device} ran a session under {account}, a personal account; {blocked}.","matters":"A {minutesWord} training shows where work goes when it runs under a personal account, and how to move it to your organisation's account."},"lesson":[{"id":"what-happened","heading":"What happened on {device}","body":["On {date} at {time}, {agent} on {device} started a session under {account}: {session}. qcontrol recorded it as: {evidence}.","{account} is not an account your organisation manages, so the policy {policy} recorded a finding. {outcome} {exceptionSentence}"],"illustration":{"scene":"account-session","alt":"{agent} on {device} runs a session under {account}, a personal account.","animated":true}},{"id":"where-it-goes","heading":"Where the work goes","body":["A session sends your prompts, the files the agent reads and the answers it gets back to the provider, under the account the agent is signed in with.","Under your organisation's account, that work stays inside the organisation's agreement with the provider, which sets how long it is kept and who may review it. Under a personal account it sits on your own terms, where your organisation cannot see it or remove it."],"illustration":{"scene":"account-boundary","alt":"The same work under two accounts: your organisation's, inside its agreement with the provider, and {account}, outside it."}},{"id":"which-account","heading":"How to tell which account a session uses","body":["An agent runs every session under the account it is signed in with, and shows that account in its settings.","Check it before you start work, and again after you reinstall the agent or sign in on a new machine."],"illustration":{"scene":"account-check","alt":"{agent} shows the account it is signed in with; check it before work starts."}},{"id":"instead","heading":"What to do instead","body":["Sign out of {account} in {agent} and sign in with your organisation's account. If you do not have a seat on it yet, ask IT for one before you use the agent for work.","If work already went through {account}, tell IT what kind of work and since when, so they can say what to do with it."],"illustration":{"scene":"account-switch","alt":"Sign out of {account} and sign in with your organisation's account; with no seat yet, ask IT for one."},"instead":true}],"check":[{"id":"q-where","prompt":"You are signed in to {agent} with {account} and use it for a work task. Whose terms cover what the session sent?","choices":[{"id":"a","text":"Your organisation's agreement, because the task was for work"},{"id":"b","text":"Your own terms with the provider, outside your organisation's reach","right":true},{"id":"c","text":"No one's, because a session's prompts are gone when it ends"}],"explain":"The account the agent is signed in with decides whose terms apply to what a session sends, whatever the task.","stepId":"where-it-goes"},{"id":"q-which","prompt":"Which account does a session in {agent} run under?","choices":[{"id":"a","text":"The account {agent} itself is signed in with","right":true},{"id":"b","text":"The account you log in to your laptop with"},{"id":"c","text":"The account your browser is signed in with"}],"explain":"The agent runs under its own sign-in, whatever else on the machine is signed in.","stepId":"which-account"},{"id":"q-record","prompt":"This policy cannot block a sign-in, so nothing was stopped. Why does the finding still matter?","choices":[{"id":"a","text":"It does not; a finding that stops nothing is only a note"},{"id":"b","text":"Because the next sign-in with {account} will be blocked"},{"id":"c","text":"Because the work has already left your organisation's reach, and the finding records that","right":true}],"explain":"The policy records what it cannot stop; the work went out under {account}, and this training answers that record.","stepId":"what-happened"},{"id":"q-seat","prompt":"You do not have a seat on your organisation's {agent} account yet, and a task is due today. What do you do?","choices":[{"id":"a","text":"Use {account} this once and switch after"},{"id":"b","text":"Sign in with a colleague's account"},{"id":"c","text":"Ask IT for a seat today, and do the task without the agent until you have one","right":true}],"explain":"A seat on your organisation's account keeps the work inside its agreement, and IT can give you one.","stepId":"instead"}],"contact":{"owner":"{owner}","how":"Contact IT from the message that brought you here, or reply to it; {owner} reads the replies for this policy."},"library":{"lesson":[{"id":"what-happened","heading":"How work ends up under a personal account","body":["An agent runs each session under the account it is signed in with. When that is a personal account, the prompts, the files the agent reads and the answers go to the provider under that account.","qcontrol sees which account each session on {device} uses. When a session runs under an account your organisation does not manage, the policy {policy} records a finding."],"illustration":{"scene":"account-session","alt":"{agent} on {device} runs a session under {account}.","animated":true}}],"check":[{"id":"q-record","prompt":"This policy cannot block a sign-in. Why does a finding matter when nothing was stopped?","choices":[{"id":"a","text":"It does not; a finding that blocks nothing is only a note"},{"id":"b","text":"The next sign-in with that account will be blocked"},{"id":"c","text":"The work already went outside your organisation's reach, and the finding is the record of it","right":true}],"explain":"The policy records what it cannot stop; the work already went out under the personal account, and the finding is the record of it.","stepId":"what-happened"}]}},"version":1,"contentHash":"sha256:5f4eca745e9af12e70a10d9ec13df4ee69384de297c4d2ce191d98dc25d0550f","slots":["account","agent","blocked","date","device","evidence","exceptionSentence","minutesWord","outcome","owner","policy","session","time"],"path":"app/data/trainings/en/personal-accounts-for-work.md"}